OFFICE MANAGER
Employment: Full-Time
Location: Neptune City, NJ
Description:
Established building services contractor with strong potential and great growth opportunities. Over the past years, there have been investments in rebranding, infrastructure, and systems/processes; now it needs help with growth and organization. This is a position is for a self-starter who can help assist/develop processes that will take the business to the next level.
Responsibilities:
- Purchasing Supplies (consumables, cleaning equipment, cleaning chemicals, uniforms)
- Invoicing, inputting checks, and payroll
- Bookkeeping
- Organize Billing (Payables, credit cards, vendors)
- Monitor all cleaning activities on site
- Accounts Receivable (process, follow up, track)
- CRM and customer contact management
- Answering phone calls and emails, handling customer service
- Data entry using excel and quick books
- Human Resource Clerical Tasks (maintain database, managing ADP, tracking employee hours)
- Organizing calendar, emails, contacts
- Office assistant duties
- Light assistance with personal errands
- Need person to be at the office at least 4 days per week to collect checks, process checks, and monitor subcontractors/employees that pick-up supplies. After a year or two, the job can be more days remote.
Qualifications & Skills:
- Supply Management
- Informing Others
- Tracking Budget Expenses
- Staffing
- Delegation
- Managing Processes
- Supervision
- Developing Standards
- Promoting process improvement
- Inventory Control
- Reporting Skills
- Customer/client service experience including problem solving and resolving issues in fast paced, stressful, and time sensitive environment
- Previous experience in service business (HVAC, Plumbing, Janitorial, Construction, Irrigation, etc.)
- Must know Microsoft office: outlook, excel, word
- Bilingual in Spanish a plus, but not required
- Proficiency in Quickbooks online and Quickbooks desktop. Proficiency in Bookkeeping.
- Experience working with contractors is a plus
- THIS IS NOT A REMOTE JOB, IT IS ON SITE IN NEPTUNE CITY
- Open to recent graduates of accounting
- High school or equivalent (Required)
- Spanish (Preferred)
Benefits:
- Health insurance
- Professional development assistance
- Bonus Pay
- Salary/wage tracking
- Uniforms and Supplies
- Referral Bonuses
